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District Justice Assistant Office Manager

Job Title:
District Justice Assistant Office Manager
County Name:
Susquehanna County
TITLE:                 MAGISTERIAL DISTRICT COURT ASSISTANT OFFICE MANAGER 
DEPARTMENT:  MAGISTERIAL DISTRICT COURT 
LOCATION:        DISTRICT COURT 34-3-01 (71 Lake Ave, Montrose, PA) 
REPORTS TO:    MAGISTERIAL DISTRICT JUDGE 
SUPERVISES:     NONE 
POSITION STATUS: FULL TIME/UNION ELIGIBLE 
SALARY:              14.53/HR, 32.5 HOURS PER WEEK          
 
GENERAL REQUIREMENTS:   
 
Minimum Requirements: 
  • Education/Training: High School Graduate
  • Typing desired
  • The Applicant must pass a county background check with no record of criminal convictions.
  • The Applicant must complete and pass a pre-employment drug test.
  • Complete and pass random drug testing.
 
Knowledge, Skills, and Abilities  
  • Communication: Proficient at giving clear instructions. Courteous and professional. 
  • Accounting: Accounts receivable, payable, deposit bank reconciliation. 
  • Confidentiality: Able to be confidential about court proceedings and cases 
 
Principal Duties and Responsibilities: 
  • Maintain original records for all criminal, traffic, non-traffic, civil and miscellaneous records in the Magisterial District Court.
  • Establish and maintain case files in accordance with AOPC procedure.
  • Maintain original records in the Magisterial District Court. 
  • Certify and attest to original documents. 
  • Track time payments and adjust according to the direction of the court, a process that must be monitored closely as it can result in a more serious outcome, such as jail or loss of operating license if inaccurate.
  • Accept payments for fines, costs, restitution, and bail and process those payments through the AOPC computer system. Issue refunds.
  • Conduct searches to locate copy, and compile requested records such as traffic citations, criminal complaints, etc.
  • Assist the public in obtaining records and making copies, always maintaining a professional attitude.
  • Prepare the daily deposit, comparing deposits with the AOPC generated reports, and reconciling all deposits with bank statements, resolving any discrepancies.
  • Process all daily mail. The District Court receives a large quantity of fine payments daily which must be entered on the AOPC system accurately to credit appropriate accounts.
  • Enter all required information on AOPC / MDJS to create juvenile cases with assigned numbers to process juveniles to be transferred to Juvenile probation.
  • Enter all required information on AOPC / MDJS to create juvenile cases with assigned numbers to process juveniles to be transferred to Juvenile probation.
  • Prepare weekly and monthly reports to the State and reports to the municipalities, ensuring their accuracy and resolving any discrepancies.
  • Assist all callers (County offices) State and local police, attorneys, defendants, and others with information pertaining to the Magisterial District Court.
  • Maintain all necessary forms and office supplies.  Prepare orders and check requests to be submitted to the County for all supplies.
  • In the absence of the office manager, the assisting staff member becomes responsible for the above duties in their entirety.
  • Other duties as assigned.
Office Manager Responsibilities
  • Ensure that all processes comply with the AOPC and Pennsylvania Rules of Criminal Procedure.
  • Balances the physical space available for records in accordance with the AOPC archival schedule.
  • Ensures the Office and staff presents a professional. atmosphere to the Public.
  • Reviews records open to public request to ensure required redacting of appropriate information.
  • Resolving undecipherable penmanship on documents and overall accountability is the responsibility of the Office Manager and Assistant Office Manager.
  • The Office manager and Assistant Office Manager are responsible for providing all requested information required for the State Audit.
  
Special Requirements:
  • Within 6 months of hire, attend 3-day training on MDJ System 
 
Physical Requirements: 
  • Must be able to perform the duties and responsibilities of the normal office environment.
  • Must be able to lift 50lbs.
  • Must be able to sit for long periods of time with occasional pushing, pulling, standing, walking, twisting, and reaching as necessary to carry out essential job functions.
 
Disclaimer: 
 
The above statements are intended to describe the general nature of, and level of, duties being performed by a person assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required to perform this position. 
 
Posting Date:
Tuesday, April 30, 2024
Expiration Date:
Open
Contact Name:
Aimee Wademan
Address:
31 Lake Avenue
Phone:
(570) 278-6612
District-Justice-Assistant-Office-Manager.docx
Employment-Application.pdf