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1st Deputy Treasurer/Tax Claim

Job Title:
1st Deputy Treasurer/Tax Claim
County Name:
Susquehanna County
SUSQUEHANNA COUNTY POSITION DESCRIPTION
               
TITLE:                            1st Deputy Treasurer/Tax Claim
DEPARTMENT:              Treasury/Tax Claim
LOCATION:                  Susquehanna County Courthouse
REPORTS TO:               Treasurer/Tax Claim Director
SUPERVISES:                 Treasury/Tax Claim Staff
POSITION STATUS:      Full-Time/Non-Union eligible
SALARY:                      $40,200.25 per year

GENERAL:       
This position is known as an “at will” appointment, that is filled by the County Treasurer.  The incumbent for this position is selected/chosen by the County Treasurer as long as the position of Treasurer/Tax Claim Director is an appointment by the County Commissioners or an Elected Official position. Section 1620 rights asserted.

This position requires the First Deputy Treasurer/Tax Claim to oversee the daily operations of the office and staff, and to fulfill duties of Treasurer/Tax Claim Director in their absence. This is a full-time, non-union eligible position.

Education/skills required
  • Education (Training):
  • High school diploma, supplemented with general business courses
  • Prior Banking experience a must
  • Associates degree in business or business-related field preferred; or two years office management experience or any combination of training and experience that provides required knowledge, skills and abilities to successfully fulfill the requirements of this position.
 
  • Skills (Abilities):
  • Accurate computer and typing skills with experience using Microsoft Word, Excel, Access, and Windows.
    • Experienced with using/creating/interpreting data in spreadsheets
  • Ability to perform and understand various mathematical calculations and bookkeeping tasks
  • Must have good attention to detail
  • Ability to work under stress, and complete required tasks with multiple interruptions.
  • Ability to work well as a leader of a team.
  • Able to multi-task to carry out multiple assignments simultaneously.
  • Time management, project planning, data collection and analyzation.
  • Excellent customer service skills.
  • Must be a self-starter, able to work at times, independently with minimal supervision.
  • Must possess good communication and interpersonal skills both with people at all levels within the County and the public.
  • Must have good collaboration, problem-solving, and analytical skills
  • Ability to maintain confidentiality in regard to client and County information and records.
  • Must learn and understand Tax Claim and Treasury software used by the County.
  • Must have knowledge of and understand the Real Estate Tax Sale Law

Duties and Responsibilities:
  • Provide coverage for the Treasury/Tax Claim Department in the absence of the Treasurer/Tax Claim Director
    • Attend salary board and retirement board meetings
    • Check signing
    • Complete payroll transactions to ensure proper taxes and transfers are made in the Treasurer’s absence.
  • Assist Treasurer/Tax Claim Director with:
    • Collection of Hotel Tax
    • Issuance of Small Games of Chance and Bingo licenses.
    • Preparing tax sale files.
    • Preparing and processing required department documents, forms, monthly reports and distribution.

Duties and Responsibilities continued:
  • Ensure comprehensive accounting records are maintained in an organized manner.
  • Monitor bank accounts for any suspicious activity and/or discrepancies.
  • Approve departmental time sheets through TimeClock Plus
  • Process monthly tax collector returns.
  • Know all licensing requirements and manage accordingly for:
    • Dog Licenses
    • Hunting Licenses
    • Fishing Licenses
    • Small Games of Chance Licenses
    • Bingo Licenses
    • Special Firearm Permit
  • Balance licensing accounts monthly and submit report to Treasurer for verification.
  • Learn and execute the proper escheating process.
  • Supervise 2nd Deputies and seasonal clerical staff.
    • Provide supervision and managerial guidance to staff as directed to include: responding to departmental operational matters, addressing performance issues, and involvement in disciplinary matters as necessary.
    • Verify daily work
    • Assist with public and interoffice daily transactions when necessary.
    • Assist in answering questions from public in person or by phone.
  • Open Treasury/Tax Claim office each day for customers to be able to enter
  • All other duties as required and/or assigned.

Physical Requirements:
  • PHYSICAL DEMANDS, WORK ENVIRONMENT, AND OTHER REQUIRMENTS:
    • May be required to reach with hands and arms; sit; stand, walk, run; talk and hear; use hands to finger, handle, or feel.
    • May be required to lift/move in excess of 50 pounds.
    • Must be able to sit for long periods throughout the work day, with occasional pushing, pulling, standing, walking, twisting, driving, reaching as necessary to carry out essential job functions.
    • Requires coordinated dexterity of fingers/hands; feet/legs; torso as necessary to carry out essential work duties.
    • Must be able to pay close attention to details and concentrate on work.
    • Must possess ability to record, convey and present information, explain procedures and follow instructions.

Special Requirements:
  • The applicant must pass the pre-employment required screening;
  1. background check with results indicating there is no record of criminal convictions;
  2. drug screen with negative results;
  3. providing documents as required by Homeland Security for the I-9 process
  • The incumbent must meet and comply with Susquehanna County’s Employment Policies.
  • The incumbent must be able to handle and understand the importance of handling confidential data, the disclosure of which is protected by law. 
  • Incumbent must provide supervision and managerial guidance to staff as directed to include: responding to departmental operational matters, addressing performance issues, and involvement in disciplinary matters as necessary.
  • Must have valid driver's license.
Posting Date:
Friday, May 19, 2023
Expiration Date:
Open
Employment-Application.pdf
First-Deputy-Treasurer-Tax-Claim.pdf