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First Deputy Treasurer / Tax Claim

Job Title:
First Deputy Treasurer / Tax Claim
County Name:
Susquehanna County
TITLE:                          FIRST DEPUTY TREASURER / TAX CLAIM
DEPARTMENT:            TREASURY / TAX CLAIM
LOCATION:                  SUSQUEHANNA COUNTY COURTHOUSE
REPORTS TO:             TREASURER
SUPERVISES:              TREASURY / TAX CLAIM STAFF
POSITION STATUS:     FULL TIME / NON-UNION
SALARY:                      GRADE 6 - $19.37 / HOUR
 
GENERAL:           
This position is known as "at will" appointment. The position is filled by the County Treasurer and is his / her choice as long as the position of Tax Claim Director is an appointment by Commissioners. Section 1620 rights asserted.
This position requires the First Deputy Treasurer / Tax Claim to oversee the daily operations of the office and staff and to fulfill the duties of Treasurer / Tax Claim Director in their absence. This is a Non-Union, Full-Time poition. 


 
Minimum Requirements:
  •  High school diploma, supplemented with general business courses
  • Associates degree in business or business -related fields is preferred, but not required
  • 2 years of office management experience or any combination of training and experience that provides required knowledge, skills and abilities to successfully fulfill the requirements of this position. 
  • Prior banking experience
  • Must have accurate computer and typing experience using Microsoft Word, Excel, Access, and Windows
  • Reliable transportation
  • Business casual attire 
Required Skills and Knowledge:
  • The ability to work under stress and complete required tasks with multiple interruptions
  • The ability to work well as a leader of a team
  • Must possess good communication and interpersonal skills both with peers and the public
  • The ability to learn County department and legal rules, procedures and practices as necessary within the department
  • The ability to maintain confidentiality in regard to client and County information and records
Duties and Responsibilities:
  • Open office and be prepared for the public
  • Supervise 2nd Deputies and seasonal clerical staff
  • Attend Salary Board and Retirement Board meetings in Treasurer's absence
  • Learn and understand Time Clock Plus to approve departmental time sheets
  • Ensure comprehensive accounting records are maintained in an organized manner
  • Assist Treasurer with the collection of Hotel Tax
  • Assist Treasurer with issuance of Small Games of Chance and Bingo licenses
  • Complete payroll transactions to ensure proper taxes and transfers are made in the Treasurer's absence
  • Check signing ability in the Treasurer's absence
  • Learn and understand both Tax Claim software and Treasury software
  • Verify daily work performed by 2nd Deputies
  • Assist 2nd Deputies with public and interoffice daily transactions when necessary
  • Assist in answering questions from public via in person or by phone
  • Monitor bank accounts for any suspicious activity and notify Treasurer if any discrepancies are found
  • Know all licensing requirements for: Dog licensing, Hunting licenses. Fishing licenses, Small Games of Chance licenses, Bingo licenses, and Special Firearm Permit
  • Learn and execute the proper escheating process
  • Balance licensing accounts monthly and provide reports to Treasurer for verification
  • Know and understand the Real Estate Tax Sale Law
  • Assist Tax Claim Director in the preparation of tax sale files
  • Assist Tax Claim Director in preparing and processing required departmental documents, forms, monthly reports and distribution
  • Process monthly tax collector returns
  • Assist Tax Claim Director in processing and balancing annual land returns from tax collectors
  • Asssits Tax Claim Director with bankruptcy documents and correspondence
  • Perform all other duties as assigned
Required Certification:
None
 
Physical Requirements:
  • Ability to sit and stand for long periods of time
  • Ability to lift up to 50lbs and climb ladders up to 8 feet
  • Ability to work well under pressure
  • Ability to multi-task
 
Special Requirements:
  •  The incumbent must have passed the Susquehanna County Background Check with no record of criminal convictions
  • The incumbent must meet and comply with Susquehanna County Employment Policies
  • The incumbent must be able to handle confidential data, the disclosure of which is protected by law
  • The incumbent must provide supervision and managerial guidance to staff as directed to include: responding to departmental operational matters, addressing performance issues, and involvement in disciplinary matters as necessary
 
DISCLAIMER:
 
The above statements are intended to describe the general nature of and level of duties being performed by a person assigned to this position.  They are not intended to be constructed as an exhaustive list of responsibilities, duties, and skills required to perform this position.
 
In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.​
 
Posting Date:
Monday, July 1, 2024
Expiration Date:
Open
Contact Name:
Aimee Wademan
Address:
31 Lake Avenue
Phone:
(570) 278-6612