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Real Estate Clerk

Job Title:
Real Estate Clerk
County Name:
Susquehanna County
SUSQUEHANNA COUNTY
POSITION DESCRIPTION
 
TITLE:                                  REAL ESTATE CLERK
DEPARTMENT:                   SUSQUEHANNA COUNTY SHERIFF
LOCATION:                         SUSQUEHANNA COUNTY SHERIFF OFFICES
REPORTS TO:                     SUSQUEHANNA COUNTY SHERIFF
SUPERVISES:                      NONE
POSITION STATUS:           FULL TIME / NON-UNION
PAY GRADE:                        3
               
GENERAL:  The Sheriff’s Department Real Estate Clerk, under the administrative and operational direction of the Susquehanna County Sheriff, is responsible for any and all assigned administrative responsibilities and tasks related to Real Estate, Mortgage Foreclosures, for the Susquehanna County Sheriff’s Department. Answers to the Office Manager.
 
Minimum Requirements:
  • High School Diploma or equivalent.
  • One year experience in an office or administrative environment preferred.
  • Have and maintain a valid Pennsylvania Operator’s License.           
  • Applicant must possess and demonstrate good management skills, confidentiality and decision making.
  • Applicant must possess good communication skills.
  • Applicant must be detail and team concept oriented.
  • Applicant must be willing to travel for training.
  • Applicant must be willing to be available for duties and responsibilities that occur outside of normal working hours and office environment.

Required Knowledge, Skills and Abilities:
  • Knowledge of standard office practices and procedures.
  • Must be able to type with accuracy and utilize an adding machine and computer and have a working knowledge of Microsoft Office Suite, Excel, and Word, along with the ability and aptitude to work with other software programs, including, but not limited to, TELEOSOFT, SHAREPOINT, AOPC, CPCMS and PFAD.
  • General knowledge of how to set up spreadsheets using a computer.
  • Knowledge of English grammar, punctuation and spelling.
  • Knowledge of intermediate arithmetic, which involves calculation, using addition, subtraction, multiplication, and division of whole numbers and decimal.
  • Ability to proofread information for conformance with form, to insure the adherence to clerical procedural rules.
  • Ability to interact well with co-workers, elected officials and the public
  • Ability to maintain confidentiality and professional demeanor.
  • Demonstrated ability to multitask and perform in a sometimes-stressful office environment.
  • Ability to follow written and oral instructions.
  • Ability to write legibly.
Principal Duties and Responsibilities:
  • Process Writ of Execution (Mortgage Foreclosures), while working closely with Attorney’s and Tax Collectors.
  • Responsible for ensuring that advertising, posting and notifications are completed in a timely manner.
  • Work closely with the Deputies for addressing concerns, size of structures and service of documents (this is a time sensitive task). 
  • Responsible for ensuring the completion of proof reading for errors on legal documents / deeds.
  • Schedule all dates of future Sheriff’s Sales 
  • Responsible for paying out the monthly expenses of the Sheriff’s Office and acquiring and submitting check requests.
  • Responsible for working with other office staff to reconcile cash receipts, bank balances and deposits daily.
  • Compose letters of correspondence and other related administrative paperwork as required or directed.
  • Accept and process License to Carry applications at the counter.
  • Assist with Civil/Criminal Clerk duties as needed
  • Any and all other duties as assigned by the Sheriff
Physical Requirements:
  • The applicant must be able to perform the duties and responsibilities of the position in a normal office environment.
  • Occasional lifting of boxes as in a normal office setting.
Special Requirements:
  • The applicant must pass a County background check with no record of criminal convictions.
  • The applicant must meet and comply with Susquehanna County’s Employments Policies.
  • Part of the responsibilities of the position involves the handling of Confidential Data, the disclosure of which is protected by law.
  • Conduct (including personal conduct) is held to a very high standard when working for the Sheriff’s office. Conduct on Facebook, Twitter, e-mail, texting, etc. must not disrespect the Sheriff’s office or the County of Susquehanna. 
  • Applicants need to be aware that employment in Law Enforcement-related fields can become very stressful and you will deal with sensitive information which must remain confidential.
  • Should you become aware of information regarding illegal acts that you heard or have knowledge of you shall report same immediately to the Sheriff.
  • The safety of you and your family is also a concern to the Sheriff. You need to be aware of your surroundings constantly.
DISCLAIMER:
The above statements are intended to describe the general nature of and level of duties being performed by a person assigned to this position.  They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required to perform this position.

In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer


 
Posting Date:
Thursday, September 18, 2025
Expiration Date:
Open
Contact Name:
Jason D Miller, Director of Human Resources
Phone:
(570) 278-6610
Employment-Application.pdf
Sheriff-Real-Estate-Clerk.doc